Podcast Management Services
Podcast Management, Done For You.£280/week. Every episode. Every week.
Hire a done-for-you podcast manager. Editing, show notes, guest management, publishing to every host, and repurposing to YouTube, Shorts and blog, all included. Built for coaches, consultants and authors who record once and want everything else handled.
Free 30-min call · we'll map your podcast + visibility plan
See what's included →What's included
Everything except the record button.
Full-service podcast management. You focus on your guests and your business. We handle the rest.
Editing & post-production
Top and tail, tight edits, level matching, gentle mastering. Ready for every platform.
Publishing to every host
Buzzsprout, Podbean, Spotify for Podcasters, Apple Podcasts, Amazon Music, YouTube Music, whichever host you already use.
Show notes & transcripts
Full transcripts, cleaned show notes, timestamped chapters, all indexed on your own site.
Episode scheduling & QA
We hold your schedule, batch releases, and QA every episode before it goes live so you never publish a mistake.
Distribution & syndication
One-click distribution across every major directory so listeners find you wherever they search.
Repurposing to YouTube & Shorts
YouTube long-form video, 21 Shorts per week, 7 Community posts, all from the same recording (Pro Plan includes this by default).
Guest management
Booking, briefing, tech checks, calendar co-ordination and follow-up emails to your guests, so recording weeks stay stress-free.
Growth & analytics reporting
Monthly report on downloads, top episodes, listener geography, and what to double down on next.
Who it's for
Podcast management for the businesses we actually work with.
Podcast management for Coaches
Business, life, health and mindset coaches who want a weekly podcast without doing any of the tech.
Podcast management for Consultants
Solo consultants and small firms turning their client conversations into a searchable authority library.
Podcast management for Authors
Self-published and traditional authors extending book audiences with an interview-style show.
Podcast management for Entrepreneurs
Founders who want to be heard on their expertise, without adding a 10-hour-a-week production job.
Podcast management for Therapists & clinics
Regulated practices needing a compliant, careful editorial process and a team who understand your audience.
Podcast management for Small businesses
Anyone wanting a podcast that quietly generates leads for years, not a one-off launch that fades.
Tools we manage
Buzzsprout, Riverside, Descript, Spotify, and the rest.
We work with every major podcast host, recording tool and editor. Your existing setup rarely needs to change; we adapt to you.
Turnaround & workflow
Your weekly podcast, in five steps.
Standard turnaround is within 5 working days. Rush 48-hour turnaround is available on request.
You record once a week
A single 30-minute session, on Riverside, Zoom or SquadCast. That is the entire client job.
We edit, master & QA
Same-week edit, level matching, top and tail, transcript. Every episode QA-checked before publish.
We publish everywhere
Full distribution to your podcast host + YouTube + your own site. Show notes and metadata all optimised for search.
We repurpose it
21 Shorts per week, 7 YouTube Community posts, 1 blog post, 1 email. All from the same 30 minutes (Pro Plan).
You get the report
Monthly performance report + a growth plan for the next four episodes. No spreadsheets, no time from you.
How to hire a podcast manager
How to hire a podcast manager in 2026 (without wasting the first two months).
Most small business owners hire a podcast manager, hand over the login details, and then spend the next eight weeks realising the manager doesn't actually know their audience, misses release windows, or writes show notes that sound like a bot wrote them. Here is the honest checklist we tell people to use, even when they hire someone else.
1. Get clear on what “podcast management” actually means to you
The phrase covers everything from a freelancer who just edits an episode a week, up to a full agency that runs your show, your YouTube channel, your Shorts, your blog and your reporting. Before you book a call with anyone, write down which of these you need: editing, publishing to your host (Buzzsprout, Podbean, Spotify for Podcasters, Apple Podcasts, YouTube Music), show notes, guest booking, guest tech support, distribution, transcripts, chapter markers, repurposing to social, analytics reporting, artwork, launch strategy. The wider the scope, the more you should pay; the narrower the scope, the cheaper it gets.
2. Ask for the process, not the portfolio
Portfolios show one great episode. What matters is what happens week 12, week 26, week 52. Ask your prospective manager: what is your standard turnaround from recording to published, in working days? What's your QA process before an episode goes live? What happens when I record something I'm not happy with? How do you handle guest cancellations? What does your monthly reporting actually contain? A serious podcast manager will have crisp answers. A drift-along one will get vague fast.
3. Insist on written scope + SLA
“We'll handle everything” is a red flag. Ask for a written scope that lists the specific deliverables per week, per month and per quarter, and a service-level agreement covering turnaround times, revision cycles, and what happens if a deadline is missed. This is how you separate a professional podcast management service from a well-meaning freelancer who'll ghost you when it gets busy.
4. Test the show notes voice before you commit
Show notes are the biggest tell. They're written by the person who'll be spending the most hours on your show. Ask for two sample show notes based on real episodes, not templates. If they sound generic, over-optimised for SEO in a spammy way, or full of AI cliches like “delve into” and “in today's fast-paced world”, your listeners will notice. So will Google.
5. Match the plan to how much recording you actually do
If you record once a week and want the full stack (podcast, YouTube, Shorts, blog, community, email), a done-for-you package like the Pro Plan (£280/week) is priced for that rhythm. If you only record fortnightly, or you already have an in-house editor and just need help with strategy and publishing, bespoke standalone podcast management is usually a better fit and priced per project.
Podcast management by audience
Podcast management for coaches, consultants, authors and small businesses.
Every audience buys a podcast for a different reason. The delivery, the show notes, the guest strategy and the repurposing plan should all change to match. Here is how we run each one.
Podcast management for coaches
Coaches podcast to build authority, warm up their audience and shorten the sales cycle before a discovery call. Our coach clients typically run a solo-teach or client-interview format, 25 to 40 minutes, weekly. We build a show-notes template that ends with a soft CTA to their signature offer, tag every episode by transformation topic (mindset, business, health, relationships) and repurpose the strongest 90-second cuts into YouTube Shorts that push traffic back to the full episode. Discovery calls typically start ringing after 8 to 12 published episodes.
Podcast management for consultants
Consultants podcast to be searchable. Every episode is a searchable, transcript-indexed answer to a real client question. We run heavy show-notes SEO, add speakable-schema FAQ blocks so Siri and ChatGPT can quote the show, and cross-link every episode to your services and case studies. This is slower to spike than a coach show but far more durable; three years in, consultant shows we manage still pull inbound enquiries from single episodes recorded in year one.
Podcast management for authors
Authors podcast to keep a book alive. We build the show around the book's themes, invite guests whose audience overlaps with the target reader, and package the audio into an audiobook-adjacent asset. Every episode ships with a chapter-marked transcript, a “buy the book” footer, and a bonus 5-minute reflection clip repurposed to YouTube Shorts and Instagram Reels. This is how we've helped self-published and traditionally-published authors keep book sales climbing 18 months after launch.
Podcast management for small businesses
Small business owners podcast to be findable when a buyer is comparing options. We build these shows around the exact question set your ideal customer types into Google (“how much does X cost”, “is X worth it”, “X vs Y”) and repurpose every episode into a blog post, a 90-second YouTube Short, and a landing-page FAQ. Six months in, most of our small-business clients see the podcast blog outperforming their homepage for commercial search queries.
Podcast management for therapists, clinics and regulated practices
Regulated practices need careful podcast management. We run a compliant editorial process: written guest release forms, a two-pass edit checking for statements that could be misread as clinical advice, careful anonymisation of case examples, and disclaimer footers on every episode. If your practice is regulated by the ICO, GMC, BACP, BABCP, HCPC or similar, the show notes and the audio itself need to be audit-ready. We build that in from episode one.
Pricing & packages
Podcast management pricing (honest version).
The Pro Plan (recommended)
£280/week · 4-week minimum
Full podcast management PLUS the wider content stack: YouTube long-form, 21 Shorts per week, 7 YouTube Community posts, blog, business website updates. One recording, 12 published outputs.
- Editing, publishing, show notes
- Guest management + QA
- Distribution to every major host
- YouTube + Shorts repurposing
- Weekly blog + business website update
- Monthly analytics report
Bespoke standalone management
From £120/episode
If you don't need the wider Pro Plan content stack, we quote standalone podcast management per project. Scope, frequency and hosts vary by client.
- Editing, publishing, show notes
- Guest management + QA
- Distribution + analytics
- Custom scope to your setup
- No lock-in — flexible term
Podcast manager vs podcast producer: a producer edits one episode at a time. A manager runs the whole ongoing operation. Most small business owners actually need a manager.
Frequently asked
Everything else worth knowing.
How much do podcast management services cost?+
Podcast management services in the UK typically cost £120 to £1,500 per episode, depending on scope. Our Pro Plan covers full podcast management plus content repurposing for £280 per week with a 4-week minimum and no long-term tie-in — most clients stay six months because that is when the compounding really shows up. Standalone bespoke podcast management (no wider content stack) is quoted per project after a 30-minute fit call.
What does a done-for-you podcast manager actually do?+
A done-for-you podcast manager handles everything except the recording. That includes editing and mastering the episode, publishing it to your host (Buzzsprout, Spotify for Podcasters, Podbean, Apple Podcasts), writing show notes and transcripts, coordinating guests, running QA before release, and reporting on downloads and audience growth every month.
How is podcast management different from podcast production?+
Podcast production is one-off work: edit an episode, upload it, done. Podcast management is the ongoing operation of your show: editing, publishing, guest booking, show notes, QA, scheduling, analytics and repurposing, week after week. Most small business owners with a weekly podcast actually need a manager, not just a producer.
Do you offer podcast management for coaches, consultants or authors?+
Yes. Most of our podcast management clients are coaches, consultants and authors. Our Pro Plan is built around the pattern that converts for these audiences: one 30-minute weekly recording turned into 12 published outputs including podcast episode, YouTube video, Shorts, blog and Community posts. 4-week minimum, cancel any time — six months recommended purely for momentum, because the podcasts that survive that long are the ones that compound.
Can you manage a podcast I already publish, not a new launch?+
Yes, we regularly take over existing podcasts. Handover is one 30-minute call to grant us access to your host and share your brand guidelines. Most shows we adopt are running fully under our management inside seven days, with no interruption to your normal release schedule or existing listeners.
Do you work with Buzzsprout, Podbean, Spotify for Podcasters?+
Yes. We work with every major podcast host. Buzzsprout is our most common host for coaches. If your host has an API or manual upload, we handle it.
Do you work with clients internationally?+
Yes. We are a fully remote studio and work with clients worldwide. Async communication, video handovers where needed, and clear weekly deliverables mean location has never been a blocker.
What is the turnaround?+
Standard turnaround is within 5 working days of your recording, so a Monday recording is live by end of the week. Rush turnaround (48 hours) is available on request.
Fresh from the blog
Podcast management deep dives
Everything else we've written about running a podcast without producing it yourself.
One Recording: A Week of Content
Feeling chained to content creation? We show you how to turn one core recording into a week of engaging posts, videos, and emails. This is our exact multi-channel content system.
A Podcast Workflow That Saves 15 Hours a Week
Most business owners start a podcast to grow their business, not to become full-time audio engineers. Here’s the exact done-for-you workflow that frees you from production and saves you over 15 hours a week.
A 90-Day Small Business Visibility Plan
Trying to improve your small business visibility can feel overwhelming. This practical 90-day plan breaks it down into manageable steps, from fixing your website to getting found on Google.
Ready to hand off the whole podcast?
30-minute call. No hard sell. We'll tell you honestly if the Pro Plan is right for your show, or if you need a bespoke quote.
Free 30-min call · we'll map your podcast + visibility plan
See what's included →Standard turnaround within 5 working days. Rush 48-hour turnaround available.